Review and settlement of travel expenses
Why do I need a tax consultant to check my travel expenses?
Digitalization is progressing - we are part of it!
We prefer to receive travel expense reports and the associated receipts digitally from your employees. To do this, you or your employees scan your travel expense report with the associated receipts and send them to us by email. Alternatively, your employees can enter the data directly into DATEV-compatible software. Our travel expense experts then check the receipts received so that as much as possible can be paid out to employees free of income tax and social security contributions. If lump sums such as for additional meals, accommodation or travel expenses have not yet been taken into account in the travel expense reports, these are also paid out via the payroll.
We link each accounting record with the respective digital document in the Unternehmen online program so that the corresponding documents can be found again quickly in the future. This relieves the burden of queries, e.g. when preparing or auditing annual financial statements and subsequent tax audits. In addition, it is no longer necessary to send paper documents back and forth by post. This saves time and money and protects the environment.
Further information can be found here.
What you can expect from us when settling your employees' travel expenses
You or your employees send us the travel expense reports and all associated receipts on a monthly basis. This ensures that we can check them,
- whether the line manager or boss has approved the travel expense report.
- whether all totals have been calculated correctly or whether errors have crept in.
- whether the amounts entered in the statement match the supporting documents and whether there are complete supporting documents for all entries.
- the receipts submitted with regard to the correct input tax deduction, claim this for you in the advance VAT returns and post all receipts.
- whether the lump sums claimed (e.g. for additional subsistence expenses, overnight accommodation) correspond to the respective maximum tax values. We take into account the employee’s absence from their place of residence and the country in which they were staying.
- whether you as an employer have to pay wage tax or social security on meals or other non-cash benefits on business trips. If we also prepare your payroll accounting, we automatically include amounts subject to income tax and social security contributions in it.
- that employees are paid the audited travel expenses.
Read how we manage to master the constant changes in payroll tax and social security regulations for the settlement of travel expenses here.
Contact us if you would like to find out more about our travel expenses services and receive a quote.
